Despite the COVID-19 scourge People continue to participate in governance meetings over the internet. This might be a annoyance to those who prefer attend in person, but it’s a great way for the administration and their staff to demonstrate their willingness to listen to citizens.
A key challenge is ensuring that the right technology is in place to allow participation in meetings, with video, voice and screen sharing being important components. Many organisations depend on emailing information packs with attachments, or file-sharing software that allows folders to download. However, these solutions do not allow for the structured process and distribution of agenda items.
Other challenges are that it’s harder to engage in the casual conversations that usually accompany meetings that are held in person. It is also an important way to build relationships and build trust. By opening the meeting early, including time for informal discussions, or utilizing the chat function within your virtual meeting platform, you can help create the relationships that are essential for effective and strong governance.
Governance meetings can also be beneficial for adjusting Roles and responsibilities as new team members are added the team, their roles change or new work requires attention. This can help stop these discussions from stealing other meetings and enable the team to be efficient and efficient.
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